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8856 RFQ No. 2022-10 Planning Services for Code Reform for Town of Palm Beach

Buyer

Town of Palm Beach
Lead buyer
Contact person:
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Solicitations Palm Beach

(561) 838-5406

solicitations@townofpalmbeach.com

Information

Description:
PROFESIONAL CONSULTING SERVICES FOR CODE RREFORM 
The Town of Palm Beach ("Town") invites proposals from qualified firms ("Consultant") with expertise in zoning and land use for assisting staff with a process resulting in the preparation of an improved and updated zoning code for the Town.

GOALS
The main goals of this assignment are to propose and to conduct numerous public input meetings in an effort to review and to propose changes to the Town Codes. This effort is required to have the codes support and preserve the historic character of Palm Beach, to protect the "small town" nature and feel of the Town, and to promote a more resilient residential community.

PRIMARY WORK PRODUCT 
Responsive proposals will describe the approach, the process and estimated time and costs to:
•Planning and conducting public outreach and educational activities;
•Prepare amendments to the existing Zoning Code;
•Integrate the code amendments into user-friendly formats;
•Attend associated Town meetings to review and present information relative to the code amendments; and
•Present final work product to Town Commissions and Council.
•Optional development of design guides and assistance with the 2024 Evaluation and Appraisal Review of the Comprehensive Plan, if requested.

Suppliers may start to work on their proposal, save the work and come back latter to continue working on their proposal, and this platform (Mercell/Negometrix) will save their work. Suppliers, who started the proposal; are not obligated to submit. After the deadline, if bid has been submitted, the proposal will constitute an irrevocable offer for a period of six (6) months.  Once opened, proposals become a record of the Town. 

Please click on "Participate" button at the bottom of this page to download solicitation package and to get started. 

PRE-PROPOSAL MEETING
A  pre-bid meeting will be held on: January 20, 2022 at 10:00 AM. via Go-to-Meeting Platform, please see attached Go-To-Meeting instructions. 

​QUESTION DEADLINE
The deadline for questions is seven (7) CALENDAR DAYS before the end of the Offer Phase (due date), which is February 7, 2022.

Questions should be submitted through this software platform using the Question & Answer feature or by emailing directly to designated purchasing agent for this solicitation. 

The Town may provide written addenda up to five (5) calendar days before the date fixed for receiving the proposals. 

SELECTION COMMITTEE MEETING
Consensus Virtual Meeting through Go-To-Meeting platform will be held on February 17, 2022 at 10:00 am. Please see Go To Meeting instructions attached.

PRESENTATIONS/INTERVIEWS
In case of Selection Committee will call for interviews, tentative interview day will be February 22, 2022 starting from 9:00am. All proposers should mark this day and be available in case they will get an interview invite. 

SUBMISSION REQUIREMENTS
In order to be considered responsive, Proposers should submit their proposals online through this platform and as well as mail five (5) paper copies to the following address: 

Public Works Building
951 Okeechobee Road, Suite D,
Attention: Purchasing
West Palm Beach, FL 33401

CONTRACT AWARDS:
The Town anticipates entering into an Agreement with one or multiple Proposers, who submits the proposals judged by the Town to be most advantageous to the Town. 

DESIGNATED PROCUREMENT REPRESENTATIVE
The Designated Procurement Representatives is:
Duke Basha, Assistant Purchasing Manager
email: dbasha@townofpalmbeach.com 
Direct phone: (561) 227-7001

All communications regarding this solicitation shall be handled only by Town Purchasing Representatives.

ASSISTANCE & SUPPORT
Attached below is a file titled 'Getting Started in Negometrix - Supplier Guide'. 

MERCELL-NEGOMETRIX SUPPORT CONTACT: 
(Technical) Assistance (Mon - Fri: 8 am to 6 pm)
Mercell-Negometrix Service Desk
Telephone: (724) 888-5294
Email: servicedesk.us@negometrix.com
Documents:

Getting Started.pdf 4712 Kb

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PRE-PROPOSAL Go-To-Meeting Instructionms.pdf 77 Kb

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Selection Committee Meeting Go-To-Meeting Instructions.pdf 75 Kb

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Vendor Registration with Palm Beach.pdf 1743 Kb

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Type:
Sealed without Preselection
Published on:
Jan 7 2022 9:17 AM
Offer phase:
Jan 11 2022 10:00 AM — Feb 10 2022 2:00 PM

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